Quick Start Guide

Visit the Appsentia homepage and click "Start Free Trial". Enter your email address and create a secure password. You'll receive a verification email—click the link to activate your account.

After logging in for the first time, you'll be prompted to set up your company profile:

• Company Name: Enter your organization's official name
• Workdays: Select which days your employees typically work (Monday-Friday is pre-selected)
• Absenteeism Threshold: Set your acceptable threshold (2.5% is the South African standard)
• Average Daily Salary: Optional but recommended for accurate cost calculations

Navigate to Employees in the main menu. You can either:

• Manual Entry: Click "Add Employee" and enter details for a few key employees
• Bulk Upload: Click "Upload Employees" and use our Excel template (recommended for 10+ employees)

Required fields: Employee Number, Surname, Initials, Department (optional but helpful for analysis).

Go to Data Upload from the navigation menu. Upload your historical leave data:

1. Click "Upload New Data"
2. Select your Excel or CSV file containing leave records
3. Map the columns in your file to Appsentia's required fields
4. Review the preview and click "Process Data"

Once your data is processed, head to the Company Analysis dashboard to see:

• Total working days lost to absenteeism
• Absenteeism rate compared to your threshold
• Cost impact of sick leave
• Flagged patterns (weekend-adjacent leaves, payday patterns, etc.)
• Department-level breakdowns

Click on any employee row to view their individual analysis, then click "Export PDF Report". This generates a professional report you can share with management or use in performance reviews.