Absence analytics for UK employers
Upload the leave records you already keep. Appsentia works out each employee's Bradford Factor against your trigger points, gives them an attendance risk score, and shows what sickness absence costs you, by employee and department.
Free for 30 days for up to 10 employees. No card details needed.
What you see
Three measures for every employee, worked out from your leave records.
Bradford Factor and trigger points
The Bradford Factor (spells x spells x days) over the last 52 weeks. You set your company's own trigger points, and Appsentia alerts you when an employee reaches one. Our Bradford Factor guide covers how to set them fairly, and the free calculator scores one employee by hand.
Attendance risk score
A score from 0 to 100 built from four things: how often the employee is off sick, the share of absences on Mondays and Fridays, whether absence is rising, and how they compare with their department.
Cost of sickness absence
Sick days multiplied by the average daily salary you enter for your company. It leaves out cover, overtime and lost output, so treat it as the lowest figure. You can compare your rate with the ONS UK sickness absence rate, 2.0% of working hours in 2025 (ONS).
Built for UK rules
Bank holidays for each nation
Appsentia uses the bank holidays GOV.UK publishes for England and Wales, Scotland and Northern Ireland (GOV.UK, UK bank holidays). You choose the nation for your company, and a different one for a department whose staff work elsewhere.
Excluded absence stays out of scoring
Mark a leave type or a single absence as excluded, for example because it is related to a disability or a pregnancy. Appsentia keeps it out of the Bradford Factor, the risk score and alerts. It still counts in the cost of absence. Our guide to UK employment law on sickness absence explains why this matters.
Company sick pay, not Statutory Sick Pay
Set how many days of company sick pay you give in a rolling 12 months, and each employee's report shows the days used and remaining. Appsentia does not calculate Statutory Sick Pay. Check SSP in your payroll.
Data from any system
Export leave records from your HR or payroll system as a CSV or Excel file and upload it. Appsentia does not connect directly to UK HR or payroll systems, so the upload is how data gets in.
Prices in pounds
Professional starts at £49 a month: a platform fee plus a rate for each active employee. Annual billing is 20% less. Prices are final. No VAT is added.
See UK pricingGuides for UK employers
The law and practice behind managing sickness absence, with links to the sources.
- UK Employment Law on Sickness Absence
Sick pay, fit notes, the Equality Act, the Acas Code, holiday and time off for dependants.
- Statutory Sick Pay: A Guide for Employers
Statutory Sick Pay from April 2026: who qualifies, the weekly rate, when it starts, how long it lasts, the records to keep and how company sick pay fits.
- Fit Notes: What UK Employers Need to Know
Self-certification, when a fit note is needed, who can issue one, what "may be fit for work" means, and what an employer can and cannot ask for.
- Time Off for Dependants: UK Employer Guide
Time off for dependants under the Employment Rights Act 1996: who counts as a dependant, what is reasonable, pay, and how it differs from carer's leave.
- UK Holiday Entitlement: The 5.6 Weeks Rule
The statutory 5.6 weeks of holiday: part-time and irregular hours, bank holidays, sickness during holiday, carry-over, holiday pay and leaving pay.
- The Bradford Factor in the UK: Guide for HR
How the Bradford Factor is calculated, worked examples, setting trigger points, and keeping disability and pregnancy absence out of the score.
- UK Sickness Absence Rates: ONS Figures
The ONS sickness absence figures for 2025: the UK rate, the rates by industry, sector and size of workforce, and how to compare your own rate.
- Absence Policy and Trigger Points (UK)
How to write a UK absence policy: reporting rules, evidence, return-to-work meetings, trigger points, reasonable adjustments and the Acas Code.
- Absence Warning Letters Under the Acas Code
Absence letters under the Acas Code: invitation to a meeting, first and final written warnings, and the outcome letter with the right of appeal.
- Return-to-Work Interviews: A UK Guide
What to cover in a return-to-work interview, how it links to fit notes and phased returns, and how to record it fairly for every employee.